• ♦Manual Notice 2018-1
• ►1. Introduction
  • ♦1. Purpose of the Guide
  • ♦2. Overview of the DBE Program
  • ►3. Acronyms, Terms and Definitions
    • ♦Acronyms
    • ♦Terms and Definitions
• ►2. Resources
  • ►1. Resources
    • ♦Overview of the DBE Program – Videos
    • ♦TxDOT DBE Guides
    • ♦Diversity Management System
  • ►2. Training
    • ♦TxDOT DBE Guides
    • ♦Diversity Management System
• ►3. DBE Program Authorities
  • ♦1. Regulations and Provisions
• ►4. DBE Program Responsibilities
  • ►1. Overview
    • ♦Condition of Federal Funding
  • ►2. Civil Rights Division
    • ♦Overview
    • ♦CIV Staff
    • ♦CIV Organizational Chart
    • ♦CIV Contact Information
  • ►3. TxDOT Districts
    • ♦District Engineer Responsibilities
    • ♦District Staff Responsibilities
    • ♦District DBE Coordinator (DDC) Contact List
  • ►4. Prime Contractor
    • ♦Prime Contractor Staff
    • ♦Prime Contractor Responsibilities
• ►5. The Texas Unified Certification Program (TUCP)
  • ►1. Background on the TUCP
    • ♦TUCP Certifying Agency Requirements
    • ♦TUCP Directory
• ►6. Commercially Useful Function
  • ♦1. Overview
  • ►2. Counting DBE Participation
    • ♦Counting Overview
    • ♦DBE Subcontractor
    • ♦Manufacturer
    • ♦Regular Dealer
    • ♦Packager, Broker, Manufacturer’s Representatives
    • ♦Differences between a Manufacturer, Regular Dealer, and Broker
    • ♦Trucking Firm
    • ♦Joint Venture
  • ♦3. Evaluating a CUF
  • ♦4. CUF and Certification
  • ►5. DBE Fraud Indicators
    • ♦DBE Fraud Indicators
    • ♦Reporting Fraud
• ►7. Contract Letting
  • ►1. Overview
    • ♦Pre-Estimate Actions
    • ♦Develop a DBE Utilization Plan
• ►8. Good Faith Efforts
  • ►1. Overview
    • ♦Utilization Plan
    • ♦Good Faith Efforts
    • ♦Administrative Reconsideration
  • ♦2. Submitting a Utilization Plan in DMS
  • ♦3. UP Submitted Prior to Confirmation by all DBE Subcontractors
• ►9. DMS Subcontractors
  • ►1. Overview
    • ♦DMS Contract Set Up and Use Procedures
    • ♦TxDOT Responsibility
    • ♦Prime Contractor Responsibility
  • ♦2. Steps to Add a DBE Firm in DMS
• ►10. Race-Neutral Participation
  • ♦1. Overview
  • ►2. Adding a Race-Neutral DBE Subcontractor in DMS
    • ♦Overview
    • ♦Process
• ►11. Contract Award and Subcontract Execution
  • ►1. Subcontracts
    • ♦Subcontract Agreement
    • ♦Multiple Tier Subcontracts
    • ♦Submitted Contracts
  • ♦2. DBE Trucking Utilization
• ►12. Pre-Construction Conference
  • ♦1. Overview
• ►13. Payments
  • ►1. Payments
    • ♦Prompt Payment
    • ♦Final Reimbursement to Prime Contractor
  • ►2. Payment Reporting in DMS
    • ♦Understanding the Audit Process
    • ♦How to Report Payments
    • ♦Subcontractor Verification of Payments
    • ♦Payment Discrepancy
• ►14. Joint Checks
  • ♦1. Joint Check Process
• ►15. Assistance to DBE Firms
  • ♦1. Overview
• ►16. Change Orders
  • ►1. Overview
    • ♦Increases of Scope of Work
    • ♦Reduction of Scope of Work
• ►17. Termination and Substitution Requests
  • ►1. Termination and Substitution of a DBE
    • ♦Overview
    • ♦Commitment Reduction
    • ♦Termination Procedures
    • ♦If Termination Does Not Result in DBE Shortfall
    • ♦If Termination Results in a DBE Shortfall
    • ♦Process When a Contractor Fails to Secure a Substitute DBE
  • ♦2. Steps to Substitute a DBE Firm in DMS
• ►18. Monitoring DBE Activity
  • ►1. Monitoring DBE Goal Attainment
    • ♦Viewing the Audit Summary in DMS
• ►19. Enforcement
  • ♦1. Enforcement
• ►20. Project Close Out
  • ♦1. Prime Contractor Actions
  • ♦2. Records Retention
• ►21. Local Government Projects
  • ♦1. Overview
• ►22. Design-Build Projects
  • ♦1. Overview
• ►A. References
  • ♦1. Website
  • ►2. Reference Documents
    • ♦Chapter-Section Index of Forms and Documents
• ►B. FHWA Q&A
  • ►1. Federal Highway Administration Q & A for the DBE Program
    • ♦Bidders List
    • ♦Assurance Statement
    • ♦Local Agencies
    • ♦Design-Build Projects
    • ♦Contract Goals
    • ♦Race–Neutral Participation
    • ♦Commitments
    • ♦Good Faith Efforts – Prior to Contract Execution
    • ♦Administrative Consideration
    • ♦Determining Credit When a DBE Firm is Ineligible – Prior to Subcontract Execution
    • ♦Goal Credit – Materials and Supplies
    • ♦Reporting DBE Participation on Contracts With and Without Goals
    • ♦Commercially Useful Function
    • ♦When a DBE Subcontracts its Work to a Non-DBE
    • ♦Joint Venture
    • ♦Termination / Substitution
    • ♦Counting Credit for Manufacturers, Regular Dealers, Packagers and Brokers
    • ♦Trucking – Counting Credit
    • ♦Goal Credit – Final Compliance (Payment to DBEs)
    • ♦Joint Checks
    • ♦Prompt Payment / Retainage
    • ♦Monitoring - Payments and CUF Reviews
    • ♦Unified Certification Program
    • ♦Administrative Remedies

Prime Contractors’ DBE Guide

August 2018

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All rights reserved.

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