Section 3: UP Submitted Prior to Confirmation by all DBE Subcontractors
If all DBE subcontractors are not confirmed before the five day deadline expires, the prime contractor can submit the UP for conditional approval and still be in compliance with federal regulations.
CIV will conditionally approve the plan and send it back to the prime contractor to continue obtaining the required DBE subcontractor approvals prior to contract execution.
In the event that the prime contractor has submitted the UP with unconfirmed DBE commitments the following conditions will exist, while CIV has the UP record:
- Anchor: #QKJCPTYI
- The DBE subcontractor will not be able to confirm their participation. Anchor: #HQVIGJTI
- The prime contractor will not be able to access or make any changes to the UP. Anchor: #VCJIRYDO
- The prime contractor may withdraw their UP to make necessary changes.
The image below shows the Utilization Plan: View Plan page, note there is an option for the prime to Withdraw Utilization Plan.
Once CIV has conditionally approved and released the plan back to the prime contractor, the remaining DBE subcontractor commitments should be confirmed as soon as possible. Navigate to the UP and locate any pending subcontractor commitments. The prime contractor may click on Send Reminder to prompt a system generated email for the DBE.
If the prime contractor withdraws the UP, or the UP is returned by CIV, it is possible to edit the unconfirmed commitments. Click on View.
Then, click Edit to make changes.
Once all DBE subcontractors have confirmed their commitment, the prime contractor will need to Resubmit Utilization Plan to CIV for approval.
