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Section 4: Prime Contractor

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Prime Contractor Staff

Having adequate staff that fully comprehends the DBE Program requirements is the most effective way to ensure compliance with all provisions of 49 CFR, Part 26.

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Prime Contractor Responsibilities

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  • Sponsor or participate in outreach events with small, disadvantaged, minority or women-owned businesses.
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  • Vet subcontractors to identify if they are certified and capable DBE firms.
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  • Document good faith efforts to meet the DBE contract goal.
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  • Set up subcontracts in DMS in accordance with contract provision.
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  • Use DMS to report monthly payments to DBE subcontractors and suppliers.
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  • Ensure DBE subcontractors perform a commercially useful function on the project.
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  • Monitor change orders and impacts to DBE contract goal.
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  • Make prompt payment to DBE and non-DBE subcontractors as required by the TxDOT Prompt Payment Provision.
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  • Submit termination requests that comply with DBE Program requirements.
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  • Submit substitution requests that comply with DBE Program requirements.
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  • Submit DBE joint check approval request.
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  • Maintain records of DBE activities to comply with DBE Program requirements.
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  • Communicate with TxDOT personnel to seek guidance regarding DBE compliance.
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