• ♦Manual Notice 2023-1
• ►1. Definitions and Planning
  • ►1. Overview
    • ♦Introduction to Maintenance Management
    • ♦Purpose of this Chapter
  • ►2. Definitions of Maintenance
    • ♦Purpose of Definitions
    • ♦Definitions of Maintenance Work
    • ♦Travel Way
    • ♦Shoulder and Side Approaches
    • ♦Roadside
    • ♦Drainage
    • ♦Structures
    • ♦Traffic Operations
    • ♦Emergency Operations
  • ►3. Maintenance Plans
    • ♦Developing a Maintenance Plan
    • ♦Plan Format
• ►2. Budgeting
  • ►1. Overview
    • ♦Types of Budgets
    • ♦Allocation Programs
  • ►2. Maintenance Budget Process
    • ♦Background
    • ♦Appropriation Process
    • ♦District Allocations
    • ♦Budget Formulas
    • ♦Section Allocations
  • ►3. Contract Budget
    • ♦Contracted Routine Maintenance Budget
    • ♦Category 1, Preventive Maintenance and Rehabilitation, Allocation Program
  • ►4. Cash and Expenditures
    • ♦Department Accounting Systems
    • ♦How to Charge Routine Maintenance Expenditures
    • ♦Where to Find More Information
  • ►5. Maintenance Contingency Fund
    • ♦Contingency Fund
• ►3. Level of Service
  • ►1. Overview
    • ♦Levels of Service
  • ►2. Level of Service
    • ♦Purpose and Goal
    • ♦Why Guidelines are Needed
    • ♦Definitions
    • ♦Using the Guidelines
    • ♦Maintenance Priorities
    • ♦Pavement Maintenance
    • ♦Roadside Maintenance
    • ♦Operations
    • ♦Bridge Maintenance
  • ►3. Environmental Best Management
    • ♦Reserved for future section
• ►4. Contracting and Purchasing
  • ►1. Overview
    • ♦Purpose of Contracting and Purchasing
  • ►2. Routine Maintenance Contracts
    • ♦When to Use Routine Maintenance Contracts (RMC)
    • ♦Use of the Construction and Maintenance Contracting System (CMCS)
    • ♦District Let Contracts
    • ♦State Let Contracts
    • ♦Contract Administration
  • ►3. Preventive Maintenance Contracts
    • ♦Preventive Maintenance Contracts (CPM)
  • ►4. Emergency Contracts
    • ♦Authority for Expediting Emergency Contracts
    • ♦Emergency Contract Procedures
  • ►5. Purchase of Services
    • ♦Authority for Purchase of Services
    • ♦Definition of Service
    • ♦Materials and Services Used on the Roadway
  • ►6. Interagency Agreements and Contracts
    • ♦Authority
    • ♦Interagency Exchanges of Less Than $50,000
    • ♦Interagency Exchanges of More Than $50,000
  • ►7. Inmate/Probationer Labor
    • ♦Background
    • ♦Texas Department of Criminal Justice Memorandum of Agreement for Inmate Labor
    • ♦Sheriff's Department Agreement For County Inmate Labor
    • ♦Community Supervision and Corrections Department (CSCD)
    • ♦Juvenile Offenders
  • ►8. State Use Program
    • ♦Authority
    • ♦Background
    • ♦Process
  • ►9. Bridge Preventive Maintenance Program
    • ♦Background
    • ♦Eligible Bridges
    • ♦Contracting
  • ►10. Material Purchasing
    • ♦Where to Find Purchasing Procedures
    • ♦Review by the Maintenance Division (MNT)
• ►5. Agreements, Permits and Reports
  • ►1. Overview
    • ♦Summary
  • ►2. Municipal Maintenance Agreements
    • ♦Purpose
    • ♦Execution
    • ♦Required Documentation
    • ♦Exhibits
    • ♦Revision
    • ♦Inactive Cities
    • ♦Landscape Maintenance Agreements
  • ►3. Personal Injury and Property Damage Claims
    • ♦Types of Claims
    • ♦Claims Against the Department
    • ♦Damage Claims
  • ►4. River Water Use Certification
    • ♦Authority
    • ♦Reporting
  • ►5. Wetlands/Streambed Permits
    • ♦Clean Water Act
    • ♦Waters of the United States
    • ♦Wetland Defined
    • ♦Section 404 Permits
    • ♦Activities That Require Permits
    • ♦404 Permitting for Maintenance Activities
  • ►6. Storm Water Management
    • ♦Introduction
    • ♦Policy
    • ♦Texas Pollutant Discharge Elimination System (TPDES) - Construction General Permit (CGP) (TXR150000)
    • ♦CGP Excluded Activities
    • ♦Activities Not Excluded from the CGP
    • ♦CGP - Notices of Intent/Notices of Termination
    • ♦CGP Summary
  • ►7. Major Accident or Unusual Incident Reporting
    • ♦Reporting
  • ►8. Highway Condition Reporting System
    • ♦Purpose
  • ►9. Storage Site Agreements
    • ♦General Procedure
    • ♦Submission
• ▼6. Management Information Systems
  • ►1. Overview
    • ♦Introduction
    • ♦Maintenance Management System (MMS)
    • ♦Pavement Management Information System (PMIS)
    • ♦Texas Maintenance Assessment Program (TxMAP)
  • ▼2. Maintenance Management System
    • ♦Maintenance Management System (MMS) Defined
    • ♦Function Codes for Maintenance
    • ♦MMS Interfaces
  • ►3. Pavement Management Information System
    • ♦Pavement Management Information System (PMIS) Defined
  • ►4. Texas Maintenance Assessment Program
    • ♦Texas Maintenance Assessment Program (TxMAP) Background
    • ♦Benefits
• ►7. Emergency Management
  • ►1. Overview
    • ♦Purpose of This Section
    • ♦Authority
    • ♦Natural and Manmade Disasters
    • ♦Role of the Department
  • ►2. Disasters and National Emergencies
    • ♦General Policy in All Disasters
    • ♦Texas Division of Emergency Management (TDEM)
    • ♦State Emergency Management Council
    • ♦Disaster District Committees
    • ♦Disaster District Committee Chairperson
  • ►3. Federal Reimbursement Programs
    • ♦General Policy
    • ♦Federal Highway Administration (FHWA)
    • ♦Federal Emergency Management Agency Program (FEMA)
  • ►4. Oil and Hazardous Material Spills
    • ♦Policy
    • ♦Abandoned Hazardous Materials
    • ♦Hazardous Substance Spill Contingency Plan
  • ►5. Emergency Planning Roles and Responsibilities
    • ♦District and Division Responsibilities
    • ♦Maintenance Section
    • ♦District Maintenance Management
    • ♦Maintenance Division Management
• ►8. Quarry and Pit Safety
  • ►1. Overview
    • ♦Texas Law and Code
    • ♦Safety Certificate Required
    • ♦District Requirements
    • ♦Further Information
• ►9. Local Government Assistance Program
  • ►1. Overview
    • ♦County Assistance
    • ♦Program Allocation Method
    • ♦Division Responsibility
    • ♦District Responsibility
    • ♦Assistance to Cities

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Section 2: Maintenance Management System

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Maintenance Management System (MMS) Defined

The MMS is a web-based application that provides detailed statistics on highway maintenance activities in order to accomplish the following:

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• provide data on work load and cost of maintenance activities to support budgeting and planning efforts
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• provide a tool for analyzing maintenance activities so that production efficiency can be improved
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• identify sections of highway with high maintenance costs as candidates for rehabilitation
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• document the work accomplished in order to support the department's budget requests to the legislature
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• provide data to compare costs of maintenance activities performed under contract with those performed by state forces
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• provide tools to plan maintenance work including labor, equipment and material.

For more information on how to enter data or obtain reports from MMS, refer to the MMS tutorials on the Maintenance Division's SharePoint site.

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Function Codes for Maintenance

Designated function codes categorize work activities. Maintenance work must be charged to detailed function codes shown in Code Chart 12. Detailed descriptions of these function code can be found in the Code Chart 12 Guidelines posted on the Maintenance Division Crossroads site. Function codes are divided into eight general areas of maintenance work listed below:

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Work Area Codes	Description
100 series	Base and Subgrade
200 series	Bituminous Surface
300 series	Concrete Pavement
400 series	Shoulders & Approaches
500 series	Roadside
600 series	Bridge Maintenance
700 series	Traffic Service
800 series	Extraordinary Maintenance

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MMS Interfaces

The department uses the MMS to input roadway maintenance data into the following systems:

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System	Abbreviation	Tracks
Salary and Labor Distribution System	SLD	employee time
Equipment Operations System	EOS	equipment use
Material Supply Management System	MSMS	material use

Interfaces between the Construction and Maintenance Contract System (CMCS) and SiteManager allow the MMS to capture contract maintenance activity data.