• ♦Manual Notice 2022-1
• ►1. Introduction
  • ►1. Utility Adjustment Overview
    • ♦Utility Adjustment Flowchart
    • ♦Transition Terms and Acronyms
    • ♦Glossary of Terms
    • ♦Utility Forms
  • ►2. Overview of the TxDOT-Utility Cooperative Management Process
    • ♦Introduction
    • ♦Distribution of Responsibilities
    • ♦Description of Procedures
    • ♦Parameters
  • ►3. Liaison between TxDOT and Utilities
    • ♦General
    • ♦General Accounting Office Report
  • ►4. Fiscal Responsibility
    • ♦Eligible Utilities
  • ►5. Programming and Authorization
    • ♦General
    • ♦Right of Way Releases for Utility Work
    • ♦Federal Project Authorization and Agreement (FPAA)
    • ♦Utility Reimbursement Policies (Interstate Highways)
    • ♦Utility Reimbursement Policies (US, State (TX), FM, and RM Highways)
• ►2. TxDOT-Utility Cooperative Management Process and Sub-process
  • ►1. TxDOT Utility Cooperative Management Process - “The Process”
    • ♦Overview
    • ♦Exchange of Preliminary Information: Annual Meeting - Process Activity I
    • ♦Exchange of Project Specific Information: Initial Project Notification - Process Activity II
    • ♦Exchange of Project Specific Information: Preliminary Design Meeting - Process Activity III
    • ♦Exchange of Project Specific Information: Field Verification - Process Activity IV
    • ♦Design and Utility Construction Phase: Design Conference - Process Activity V
    • ♦Design and Utility Construction Phase: Intermediate Design Meeting(s) - Process Activity VI
    • ♦Design and Utility Construction Phase: Final Design & Initial Construction Coordination Meeting - Process Activity VII
    • ♦Design and Utility Construction Phase: Pre-letting Utility Meeting - Process Activity VIII
    • ♦Construction Phase: Utility Meeting After Award - Process Activity IX
    • ♦Construction Phase: Utility Coordination Meeting During Project Construction - Process Activity X
  • ►2. Right of Way Utility Adjustment Sub-process - “The Sub-process”
    • ♦Flowcharts
    • ♦Released - Limited for Preliminary Utility Activities - Right of Way Sub-process Activity I
    • ♦Field Verification - Right of Way Sub-process Activity II
    • ♦Federal Project Authorization and Agreement (FPAA)- Right of Way Sub-process Activity III (a)
    • ♦TxDOT-LPA Right of Way Contracts - Right of Way Sub-process Activity III (b)
    • ♦Right of Way Release - Right of Way Sub-process Activity IV
    • ♦Alternate Procedure Approval from FHWA - Right of Way Sub-process Activity V
    • ♦LPA Agreement to Contribute Funds - Right of Way Sub-process Activity VI
    • ♦Request for Determination of Eligibility - Right of Way Sub-process Activity VII
    • ♦District Approves Utility Consultant Contract - Right of Way Sub-process Activity VIII
    • ♦Prepare Utility Adjustment Assembly for Approval - Right of Way Sub-process Activity IX
    • ♦Perform Utility Adjustment - Right of Way Sub-process Activity XI
    • ♦Determination of Upper Limit - Right of Way Sub-process Activity XII
    • ♦Utility Payment Process - Right of Way Sub-process Activity XIII
  • ►3. Memorandums of Understanding (MOU)
    • ♦Overview
    • ♦Instructional Guide for the Utility Memorandum of Understanding
    • ♦MOU-Introduction Section
    • ♦MOU-The TxDOT-Utility Cooperative Management Process Section
    • ♦MOU-Standards for Installation Section
    • ♦MOU-Construction and Financial Considerations Section
    • ♦MOU-Utility Coordination Steering Committee Section
    • ♦MOU-Conclusions and Endorsements Section
• ►3. References for Utility Accommodation
  • ►1. Introduction
    • ♦Legal Requirement Categories
  • ►2. Federal Codes and Regulations
    • ♦United States Code (USC)
    • ♦Code of Federal Regulations (CFR)
    • ♦National Electric Code (NEC)
    • ♦National Electrical Safety Code (NESC)
    • ♦Electric Deregulation Act
    • ♦Buy America (FHWA, USC)
  • ►3. Texas Codes and Regulations
    • ♦Texas Administrative Code (TAC)
    • ♦Transportation Code
    • ♦Utilities Code
    • ♦Local Government Code
    • ♦Water Code
    • ♦Natural Resources Code
  • ►4. Related Policies and Guidance
    • ♦References
    • ♦Research on Eligibility
• ►4. Preliminary Planning
  • ►1. District Utility Cooperative Process Meetings
    • ♦General
    • ♦Annual Transportation Improvement Program (TIP) Meeting
    • ♦Annual Meeting (Process Activity I)
    • ♦Utility Coordination Council Meetings
    • ♦Initial Project Notification Meeting (Process Activity II)
    • ♦Preliminary Design Meeting (Process Activity III)
  • ►2. Utility Location Investigations
    • ♦General
  • ►3. Preliminary Utility Adjustment Funding Determinations
    • ♦Federal Utility Procedure (FUP)
    • ♦State Utility Procedure (SUP)
  • ►4. Initial Exchange of Design Data and Criterion
    • ♦General
  • ►5. Requirements for LPA
    • ♦Authority
    • ♦Procedure
• ►5. Utility Considerations During Highway Design
  • ►1. Determination of Utility Impacts
    • ♦Justification
    • ♦Considerations
  • ►2. Coordination
    • ♦Objective
    • ♦Procedure
  • ►3. TxDOT Utility Contracts
    • ♦Introduction
    • ♦Benefits of Subsurface Utility Engineering (SUE)
    • ♦SUE and Utility Coordination Contracts
    • ♦Utility Accommodation, Coordination, and Verification (UACV)
  • ►4. Utility Access, Corridors, and Strips
    • ♦Access Rights
    • ♦Utility Corridors
    • ♦Utility Strips
  • ►5. Combined Transportation Utility Construction
    • ♦Procedure
    • ♦Advance Funding Agreement For Voluntary Utility Relocation Contributions On State Highway Improvement Projects (AFA)
  • ►6. Compliance with the Rules and Policies
    • ♦Overview
    • ♦Utility Accommodation Rules (UAR)
    • ♦Code of Federal Rules (CFR 1.9)
    • ♦Policy
  • ►7. Alternate Financial Assistance to the Utility
    • ♦State Infrastructure Bank (SIB)
    • ♦State Participation 2125 (SP2125)
  • ►8. Intermediate Design Meetings
    • ♦Overview
  • ►9. TxDOT Assistance to the Utility
    • ♦Overview
  • ►10. Utility Design Considerations Related to Reimbursement
    • ♦Overview
    • ♦Coating and Wrapping of Utility Lines
    • ♦Cathodic Protection of Utility Lines
    • ♦Additional Thickness of Pipe
    • ♦Spare Conduits or Ducts
    • ♦Taller Poles
    • ♦Joint Occupancy of Poles
    • ♦Utility Facilities in Highway Structures
    • ♦Existing Facilities Remaining in Place
    • ♦New Location Considerations
  • ►11. Broadband Initiatives
    • ♦Joint Trench Opportunities
    • ♦Joint Duct Bank Accommodation Program
• ►6. Utility Plans and Specifications
  • ►1. Initial Actions of the Utility
    • ♦Use of Consulting Engineers by a Utility Company
    • ♦Replacement of Utility Right of Way
  • ►2. Utility Plan Preparation
    • ♦Policy
    • ♦Plan Requirements
    • ♦Preparation of Utility Specifications and Proposals
  • ►3. Use of Contractors on Utility Work
    • ♦Establishing Need for a Contractor’s Services
    • ♦Utility Work in the Highway Contract
• ►7. Utility Cost Estimates
  • ►1. General Requirements
    • ♦Overview
  • ►2. Cost Estimate Methods and Categories
    • ♦Reimbursable Cost Methods
    • ♦Cost Estimate Categories
    • ♦Materials and Supplies
    • ♦Labor
    • ♦Overhead
    • ♦Transportation and Equipment
    • ♦Right of Way
    • ♦Traffic Controls
    • ♦Salvage, Abandoned Facilities, and Removal of Materials
    • ♦Credits
    • ♦Betterments
    • ♦Procedures for Computing Elective Betterment Credit
  • ►3. Contract Work and Consultants
    • ♦Contract Work
  • ►4. Buy America Guidelines
    • ♦Overview
    • ♦Documentation Requirements for Buy America
    • ♦Additional Consideration to Certification Methods
    • ♦Exceptions to Buy America Provisions
  • ►5. Iron and Steel Preference Provisions in Improvement Contracts
    • ♦Overview
    • ♦Documentation Requirements for Iron and Steel Preference Provisions in Improvement Contracts
    • ♦Additional Consideration to Certification Methods
    • ♦Exceptions to Requirements for Iron and Steel Preference Provisions in Improvement Contracts
• ►8. Procedures for Utility Adjustments
  • ►1. Adjustments
    • ♦Eligible Adjustments
    • ♦Partially Eligible Adjustments
  • ►2. Utility Property Ownership
    • ♦Public Utility Easement (PUE) Reimbursement Considerations
    • ♦Acquisition of Right of Way from a Utility Property Owner
    • ♦Compensation Considerations
    • ♦Eligibility Ratio
    • ♦Calculating the Eligibility Ratio at Railroads
  • ►3. Right of Way Costs
    • ♦Preliminary Activity
    • ♦Utilities Presently Located on Interstate Right of Way
    • ♦Utilities Presently Located on Private Right of Way
    • ♦Utilities Presently Located on Both Public and Private Right of Way
    • ♦Utilities as a Real Estate Acquisition
  • ►4. Emergency Adjustment
    • ♦Overview
    • ♦Procedure
  • ►5. Four Major Procedures for Utility Adjustment
    • ♦Procedures
  • ►6. State Utility Procedure
    • ♦Overview
    • ♦Project Category
    • ♦Utility Agreements
  • ►7. Federal Utility Procedure
    • ♦Interstate with Federal Funds in Right of Way
    • ♦Characteristics
    • ♦Benefits
  • ►8. Local Utility Procedure
    • ♦General
    • ♦Acquisition of Replacement Right of Way
    • ♦Utility Accommodation
    • ♦Participation in Costs of Adjustments
    • ♦Eligibility of Utility Adjustments
    • ♦Utility Agreements
  • ►9. Non-Reimbursable Utility Adjustment Procedure
    • ♦General
    • ♦Utility Installation Form 1082
  • ►10. Federal-aid Participation
    • ♦General
    • ♦For State
    • ♦For LPA
• ►9. Forms and Agreements
  • ►1. Overview
    • ♦Comparison
    • ♦Actual Cost Agreements
    • ♦Lump Sum Agreements
    • ♦Advance Funding Agreements (AFAs)
  • ►2. District Approval of Utility Agreements
    • ♦Authority
    • ♦TxDOT Utility Accommodation Rules (UAR) Compliance
    • ♦Lump Sum Agreements
    • ♦ROW Division Approval
  • ►3. Affidavits
    • ♦Overview
  • ►4. Agreement Assemblies
    • ♦Requirements for Submission
  • ►5. Prepare and Submit the Agreement Assembly
    • ♦General
    • ♦Statement of Work
    • ♦Methods of Cost Accumulation
    • ♦Execution by Authorized Representative
    • ♦Distribution of Assemblies
    • ♦District Letter of Authority
  • ►6. Utility Joint Use and Occupancy
    • ♦Acquisition
    • ♦Authority
    • ♦ Utility Joint Use and Occupancy
    • ♦Utility Accommodation / Adjustment Checklist
    • ♦Revisions to Forms
• ►10. Performing the Utility Adjustment
  • ►1. Utility Pre-Construction Activities
    • ♦General
    • ♦Pre-letting Utility Meeting (Process Activity VIII)
    • ♦Utility Meeting After Award (Process Activity IX)
    • ♦Notification of Starting Date
  • ►2. Inspection Activities
    • ♦Maintaining Utility Construction Records
    • ♦Project Documentation
    • ♦Safety Precautions
    • ♦Required Inspection of the Work
    • ♦Changes in Approved Work
    • ♦Inspection of Recovered Materials
  • ►3. Abandoned Interests
    • ♦For State
    • ♦For LPA
    • ♦Acquisition of Utility-Owned Interests or Properties
  • ►4. Utility Installation Inspection
    • ♦General
• ►11. Billing and Payments
  • ►1. Invoicing and Payment Procedures
    • ♦Introduction
    • ♦Miscellaneous Claims
    • ♦The “Prompt Payment Law”
    • ♦Participant Responsibilities in Billing/Payment Process
    • ♦Use of Payment and Voucher Page
    • ♦Other Items Relevant to Billing Preparation
    • ♦Billing Assembly Package
  • ►2. Partial Payments
    • ♦For State
    • ♦Supporting Documentation Required for Partial Payment Requests
  • ►3. Final Billings
    • ♦For State and LPA
  • ►4. Final Billing for Local Utility Payment (LUP)
    • ♦Reimbursement
    • ♦Coordination between the Utility and the LPA
    • ♦Coordination between the LPA and the State;
    • ♦Billing Requirements
  • ►5. Payments and Final Audit
    • ♦Before Final Audit
    • ♦Final Review
    • ♦Audits
    • ♦Records of Cost
  • ►6. Utility Considerations in Right of Way Project Closeout
    • ♦Introduction
    • ♦District Responsibilities
    • ♦Division Responsibilities
  • ►7. Utility Considerations in State Participation 2125 (SP2125) Program
    • ♦Overview
• ►12. Unique Conditions and Special Cases
  • ►1. Cable, Communication, and Fiber Optic Telecommunication Lines
    • ♦Overview
    • ♦Policy
  • ►2. Cellular Towers
    • ♦Policy
  • ►3. Transmission Towers
    • ♦Policy
  • ►4. Restoration of Service
    • ♦Policy
    • ♦Backflow Prevention Assemblies
  • ►5. Leasing
    • ♦Policy
  • ►6. Resource Sharing
    • ♦Policy
  • ►7. Economically Disadvantaged/Insolvent Utilities
    • ♦Policy
  • ►8. Disposition of Existing Abandoned or Idled Utility Facilities
    • ♦Abandoned or Idled Pipelines
    • ♦Existing Facilities Abandoned in Place or Removed Only
  • ►9. Unknown Utility Ownership
    • ♦Policy
  • ►10. Water Control Facilities (Canals)
    • ♦Overview
    • ♦Water Control Facilities Crossing the Highway
    • ♦Parallel Water Control Facilities
    • ♦Publicly-Owned Water Control Facilities (for State)
    • ♦Publicly-Owned Water Control Facilities (for LPA)
    • ♦Privately-Owned Water Control Facilities (for State)
    • ♦Privately-Owned Water Control Facilities (for LPA)
  • ►11. New Utility Installations in Existing Right of Way
    • ♦New Locations Beyond the Limits of TxDOT Right of Way Projects
    • ♦New Installations Within the Limits TxDOT Right of Way Projects
  • ►12. Railroads
    • ♦Railroad License Agreements
    • ♦Utility Requirements
  • ►13. Hazardous Materials
    • ♦Safety Precautions
    • ♦One Call Requirements
    • ♦Monitor Wells
    • ♦Geophysical Exploration on Highway Right of Way
    • ♦Contaminated Sites
  • ►14. Alternative Delivery Project Agreements
    • ♦Overview
• ▼A. Reimbursement Guidelines and Billing Procedures for Utility Adjustments
  • ►1. Introduction
    • ♦General
  • ►2. General Requirements
    • ♦Guidelines
  • ►3. Final Billings
    • ♦Guidelines
  • ▼4. Labor Charges
    • ♦Guidelines
  • ►5. Charges for Materials and Supplies
    • ♦Guidelines
  • ►6. Transportation and Equipment Charges
    • ♦Overview
    • ♦Rental
    • ♦Small Tools
  • ►7. Engineering Charges
    • ♦Guidelines
  • ►8. Right of Way Charges
    • ♦Guidelines
    • ♦Definition
  • ►9. Overhead Charges
    • ♦Guidelines
  • ♦10. Removal or Replacement Charges of Buildings or Similar Structures
  • ►11. Betterments and Betterment Credit
    • ♦General
    • ♦Betterments Necessitated by Highway Construction
    • ♦Betterments Elected by the Utility Company
  • ►12. Forced Betterment Examples
    • ♦Guidelines
    • ♦Coating and Wrapping
    • ♦Additional Thickness of Pipe
    • ♦Spare Conduits or Ducts
    • ♦Taller Poles
    • ♦Joint Occupancy of Poles
  • ►13. Accrued Depreciation
    • ♦Formula
  • ►14. Partially Eligible Adjustments
    • ♦General
    • ♦Appropriate Order of Credits
  • ♦15. Consulting Engineer Fees
  • ♦16. Special Considerations
• ►B. Broadband Accommodation Process
  • ►1. Purpose of Broadband Accommodation Process
    • ♦General
    • ♦Amending the Design Standards
    • ♦Additional Requirements
  • ►2. Definitions
    • ♦List of Definitions
  • ►3. Utility Installation Review Permit Design Documentation Standards
    • ♦General
    • ♦Paper Size
    • ♦Abbreviations
    • ♦Line Weights and Annotations
    • ♦Required Sheets and Information
    • ♦Title Sheet Requirements
    • ♦Requirements for Plan Sheets
    • ♦Profile Sheet Requirements
    • ♦Equipment Sheet Requirements
    • ♦Typical Sheet Requirements
    • ♦Documentation of Demarcation
  • ►4. Broadband Technical Specifications
    • ♦Introduction
    • ♦Locations and Structures
    • ♦Aesthetics
    • ♦Cabinets and Enclosures
    • ♦Antennas and Other Equipment
    • ♦Node Transport Facilities
    • ♦Power
    • ♦Interference and RF Radiation Exposure
    • ♦Signage
  • ►5. Macro Tower Technical Specifications
    • ♦Specifications
  • ►6. Required Process Steps Before Submitting a Utility Installation Review Permit
    • ♦Account
    • ♦Approvals
  • ►7. Utility Permit
    • ♦Required Permits
  • ►8. Application Processing Shot Clocks
    • ♦Guidelines
  • ►9. Construction and Maintenance
    • ♦Protocols
  • ►10. Inspection
    • ♦Inspection Allowances
    • ♦Unauthorized Broadband Installations
  • ►11. As-Built Documentation
    • ♦General

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Section 4: Labor Charges

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Guidelines

Costs to the utility of vacation, holiday pay, company-sponsored benefits, and similar costs incident to labor employment, will be reimbursed when supported by adequate records.

Approved labor additives may include such items as company sponsored benefits, holiday pay, vacation pay, and social security. Examples of non‑reimbursement additives or cost components incident to labor might include company picnics, Christmas parties, Christmas gifts, etc.