♦Manual Notice 2025-1
►1. Introduction
- ►1. Overview
  - ♦General
- ►2. Acronyms and Definitions
  - ♦Acronyms Used in This Manual
  - ♦Definitions Used in This Manual
►2. Laws, Regulations, and TxDOT Policy
- ►1. Federal Law and Regulations
- ►2. State Law
  - ♦Authority
- ►3. TxDOT Policy
  - ♦Commission Minute Orders
  - ♦Replacement Housing Policy
  - ♦Emergency Relocation
- ►4. Miscellaneous Provisions
  - ♦No Waiver of Relocation Assistance
  - ♦No Duplication of Payments
  - ♦Deductions from Relocation Payments
  - ♦Type of Interest Acquired
  - ♦Partial Acquisitions
  - ♦Acquisition of Remainder
  - ♦Eviction for Cause
  - ♦Date of Displacement
  - ♦Joint Residential and Business Use
  - ♦Refusal of Assistance
  - ♦Waivers
  - ♦Global Settlements
  - ♦Ineligible Payments
►3. Relocation Assistance Program Organization
- ►1. State Organization
  - ♦Overview
- ►2. Relocation Assistance Offices
  - ♦Overview
  - ♦Local Relocation Assistance office
  - ♦Monitoring
- ►3. Civil Rights
  - ♦Overview
►4. Program Administration
- ►1. Procedures
►5. Relocation Assistance and LPAs
- ►1. LPA Requirements
  - ♦Procedure
►6. Relocation Assistance Advisory Services
- ►1. General Requirements
  - ♦Overview
- ►2. Eligibility for Relocation Assistance Advisory Services
  - ♦Requirements
- ►3. Minimum Relocation Assistance Advisory Services for Non-Residential Displacees
  - ♦Requirements
- ►4. Minimum Relocation Assistance Advisory Services for Residential Displacees
  - ♦Requirements Applicable to Residential Displacees Only
- ►5. Other Applicable Relocation Advisory Services
  - ♦Requirements
►7. Public Information
- ►1. Types of Public Information
  - ♦Public Hearings
  - ♦Relocation Assistance Booklet
  - ♦Local News Media
►8. Relocation Program Planning & Construction
- ►1. Stage Requirements
  - ♦ROW Stage Requirements
  - ♦Construction Stage Requirements
►9. Presentation of Relocation Assistance Information
- ►1. Notices
- ►2. Notice Letters: Examples / Procedures
  - ♦Example Letters
  - ♦Manner of Notices
  - ♦Recipients of Notices
  - ♦Notice of Replacement Amounts
- ►3. Pre-Negotiation Contacts
  - ♦Procedure
  - ♦Notices and Contacts with Persons Who are Not Displaced
►10. General Provisions
- ►1. Procedures
  - ♦Eligibility
  - ♦Date of Displacement
  - ♦Late Occupant
  - ♦Distance of Move
  - ♦More Than One Move
  - ♦Moves to Multiple Locations
  - ♦Owner Retention
  - ♦Property
  - ♦Overtime Charges
  - ♦Notification and Inspection
  - ♦Moving Cost
  - ♦Ineligible Moving and Related Expenses
  - ♦Payment After Death
►11. Residential Moves
- ►1. Eligibility
  - ♦Overview
  - ♦Actual Cost Commercial Move
  - ♦Actual Cost Self-Move
  - ♦Negotiated Self-Move
  - ♦Fixed Room Count Schedule
- ►2. Allowable Moving Expenses - Residential
  - ♦Overview
  - ♦Personalty
  - ♦Personal Transportation
  - ♦Removal and Reinstallation
  - ♦Storage
  - ♦Rental Application Assistance
  - ♦Temporary Lodgings and Meals
  - ♦Insurance
  - ♦Losses in Moving
  - ♦Utilities
  - ♦Moving Estimates
  - ♦Mobile Homes
  - ♦Other Expenses
- ►3. Actual Reasonable Moving Expenses
  - ♦Displacee Requirements
  - ♦TxDOT Requirements
- ►4. Fixed Moving Expense Payments
▼12. Personal Property Only Moves
- ►1. Eligibility
  - ♦Overview
- ►2. Types of Moving Options
  - ♦Actual Cost Commercial Move
  - ♦Actual Cost Self-Move
►13. Continued Occupancy Incentive Payment
- ►1. Eligibility
  - ♦Overview
  - ♦Eligibility Requirements
- ►2. Provisions
  - ♦Overview
  - ♦Amount of Payment
  - ♦Process
►14. Non-residential Moves
- ►1. Eligibility
  - ♦Overview
  - ♦Determining the Number of Businesses
- ►2. Allowable Moving Expenses - Non-residential
  - ♦Overview
  - ♦Personalty
  - ♦Transportation
  - ♦Labor and Materials
  - ♦Removal and Reinstallation
  - ♦Storage
  - ♦Professional Services - Studies Related to the Replacement Location
  - ♦Professional Services - Professional Move Planner Service
  - ♦Scope of Work Requirements
  - ♦Criteria for Move Planner Reimbursement Eligibility
  - ♦Move Planner Payments
  - ♦Insurance
  - ♦Losses in Moving
  - ♦Permits
  - ♦Signs
  - ♦Utilities
  - ♦Moving Estimates
  - ♦Property Disposal Costs
  - ♦Impact Fees
  - ♦Other Expenses
  - ♦Low Value/High Bulk
- ►3. Types of Eligible Moving Expenses - Non-residential
  - ♦Overview
  - ♦Commercial Move
  - ♦Actual Cost Self-Move
  - ♦Negotiated Self-Move
- ►4. Moving Expense Finding
  - ♦Cost Estimate
- ►5. Actual Direct Loss of Tangible Personal Property/Purchase of Substitute Personal Property
- ►6. Searching for Replacement Operating Site
  - ♦Overview
  - ♦Receipted Bills
  - ♦Time Spent in Search
  - ♦Alternative Search Option
- ►7. Reestablishment Expenses - Non-residential
  - ♦Overview
  - ♦Eligible Expenses:
  - ♦Ineligible Expenses
- ►8. Fixed Moving Payments - Businesses, Farms and Nonprofit Organizations
  - ♦Overview
  - ♦Business
  - ♦Farm Operation
  - ♦Nonprofit organization
- ►9. Non-residential Terms and Calculations
  - ♦Definitions
  - ♦Net Earnings
  - ♦Contributes Materially
  - ♦Out of Operation
  - ♦Fixed Payment
- ►10. Entitlement for Fixed Payment
  - ♦Requirements
- ►11. Commercial Signs
- ♦12. Relocation Procedures for TxDOT Leasebacks
►15. Replacement Housing
- ►1. Eligibility
  - ♦Overview
  - ♦Eligibility Requirements
  - ♦Time Period
  - ♦Owner of Displacement Dwelling
  - ♦Purchase of Replacement Dwelling
  - ♦Occupancy
  - ♦Delay in Occupancy After the Purchase of Replacement Dwelling
  - ♦Payment Eligibility in Special Circumstances
  - ♦Conversion of Payment
  - ♦Change in Occupancy
  - ♦Payment After Death
  - ♦Non-Occupancy
  - ♦DSS Dwelling
  - ♦Number of Units
  - ♦Statement to Lending Agencies
  - ♦Eminent Domain Action
  - ♦Supplement Revisions
  - ♦Ownership of Replacement Dwelling Before Displacement
  - ♦Multiple Occupancy of Same Dwelling
  - ♦Multiple Ownership of Subject Dwelling
►16. Entitlements for 90-Day Owner-Occupants
- ►1. Payment Options
  - ♦Overview
- ♦2. Determination of Eligibility
- ►3. Limitations
  - ♦Overview
- ►4. Amount of Total Payment
  - ♦Replacement Housing Payment
  - ♦Rental Assistance Payment
- ►5. Replacement Housing Payments
- ►6. Maximum Payment Calculations
  - ♦Procedure
- ►7. Incidental Expenses - 90-Day Owner-Occupants
- ►8. Mortgage Insurance Premium Payments and VA Loan Funding Fees
  - ♦Overview
- ►9. Increased Mortgage Interest Differential Payment (MIPD)
  - ♦Overview
  - ♦Notice of Mortgage Payment Limitations
- ►10. Computation of Mortgage Interest Differential Payments (MIDP)
  - ♦Overview
  - ♦Sample A
  - ♦Sample B
  - ♦Partial Acquisition: Multi-Use Properties, Other Highest and Best Use
  - ♦More Than One Mortgage
- ►11. Reverse Mortgages
  - ♦Overview
- ►12. Computation of Housing Supplement
►17. Entitlements for 90-Day Tenant-Occupants and Less than 90-Day Owner-Occupants
- ►1. Application of Entitlements
  - ♦Overview
- ♦2. Eligibility - 90-Day Tenant-Occupants and Less Than 90-Day Owner Occupants
- ►3. Rental Assistance Payment
  - ♦Criteria
  - ♦Eligibility
  - ♦Fair Market Rent
  - ♦Utility Expenses
  - ♦Subsidized Housing
  - ♦Housing Allowance
  - ♦Disbursement
  - ♦Manner of Disbursement
- ►4. Down Payment Assistance
  - ♦Down Payment
  - ♦Eligibility for payment
  - ♦Amount of payment
  - ♦Application of Payment
  - ♦Last Resort Housing
  - ♦Documentation
  - ♦Incidental Expenses
►18. Entitlements for Mobile Home Occupants
- ►1. General Provisions
  - ♦Overview
  - ♦Partial Acquisition of a Mobile Home Park
  - ♦Initiation of Negotiations
  - ♦Persons with Both an Ownership and Tenant Interest
  - ♦Amount of Payment
  - ♦Comparability
  - ♦Rent or Replacement
  - ♦Transporting Costs
  - ♦Configuration
- ►2. 90-Day Mobile Home Owner-Occupant
  - ♦Overview
- ►3. Replacement Housing Entitlements for 90-Day Mobile Home Owner-Occupants
- ►4. 90-Day Mobile Home Tenant-Occupant
  - ♦Overview
- ►5. Replacement Housing Entitlements for Less Than 90-Day Mobile Home Occupants
►19. Decent, Safe, and Sanitary (DSS) Standards
- ►1. Definition and Exceptions
  - ♦Definition
  - ♦Exceptions to DSS Standards
- ►2. Replacement Housing Inspection
  - ♦Procedures
►20. Last Resort Housing
- ►1. Overview
  - ♦Purpose
  - ♦Applicability
  - ♦Basic Rights of Persons Displaced
  - ♦Ownership or Tenancy Status
- ►2. Computation of Payments
  - ♦Overview
  - ♦Replacement Housing Payments
  - ♦Mortgage Interest Differential Payments
  - ♦Rental Assistance Supplement
  - ♦Late Residential Occupants
- ►3. Payments and Authorization
  - ♦Payments
  - ♦Authorization
►21. Residential Comparison Index (RCI)
- ►1. Overview
  - ♦Purpose
- ►2. Evaluation and Estimate Forms
  - ♦Residential Property Evaluation (Form ROW-R-106)
  - ♦Supplemental Payment Estimate, Replacement Housing (Form ROW-R-107)
- ►3. Development of Index Numbers
  - ♦Index Number Development Charts
  - ♦Factors for Quality Index
  - ♦Condition Index
  - ♦Yard Improvements Index
►22. Selection of Comparables
- ►1. Selection Criteria
  - ♦Procedure
- ►2. Alternatives
  - ♦Overview
  - ♦Alternative A
  - ♦Alternative B
  - ♦Alternative C
  - ♦Alternative D
  - ♦Alternative E
- ►3. Special Features
  - ♦Procedure
►23. Appeals Process
- ►1. Appeal Provisions
  - ♦Overview
- ►2. Review Procedure for Appeals
  - ♦Handling Reviews
- ►3. Relocation Assistance Review Committee
  - ♦Procedure
►24. Payment Policies and Procedures
- ►1. Payment Application
  - ♦General
- ►2. Claims
  - ♦Documentation
  - ♦Time for Filing
  - ♦Expeditious Payments
- ►3. Advance Payment Processing
  - ♦Procedure
- ►4. Payments in Condemnation Cases
  - ♦Payments in Advance of Final Judgment
  - ♦Payments after Final Judgment
- ►5. To Whom Payment Made
  - ♦Procedure
  - ♦Moving Expenses - Direct Payment to Vendor
  - ♦Replacement Housing Payments
  - ♦Increased Interest Payments
  - ♦Expense Verifications
►25. Payment Submissions
- ►1. Guidelines for Electronic Submissions
  - ♦Electronic Approval Submissions
  - ♦Electronic Payment Submissions
- ►2. Documentation for Claims
  - ♦Documentation
- ►3. Tax Identification Number (TIN) Setup
  - ♦Procedure
►26. Records
- ►1. Documentation Provisions
  - ♦General
  - ♦Replacement Housing Documentation
  - ♦Displacement Records
  - ♦Reports
►27. Evictions
- ►1. Provisions
  - ♦Overview
  - ♦Information to be Included
  - ♦Attorney Fees

Chapter 12: Personal Property Only Moves

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Section 1: Eligibility

Overview

Eligible expenses for a person who is required to move personal property from real property but is not required to move from a dwelling (including a mobile home), business, farm or NPO. Include those expenses described in Chapter 11, except for:

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temporary lodging and meals,

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rental application assistance,

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moving estimates,

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negotiated self-move, and

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fixed room count schedule.

Methods of determining reimbursement are limited to the options listed in Section 2.