♦Manual Notice 2024-1
►1. Introduction
- ►1. Overview
  - ♦Purpose and Scope of Manual
  - ♦Contract Administration
- ►2. Manual Description
  - ♦Use of this Manual
  - ♦How this Manual is Organized
  - ♦Manual Update
►2. Pre-Award Activities
- ►1. Overview
- ►2. Addenda
- ►3. Pre-Bid Conference
  - ♦Introduction
  - ♦Optional Attendance
  - ♦Mandatory Attendance
- ►4. References
  - ♦Section 1 – Sharing Project Information
  - ♦Section 2 – Addenda
▼3. Post-Award Activities
►4. Project Records and Closeout
- ►1. Importance of Accurate Records
  - ♦Overview
  - ♦Correspondence
  - ♦Project Record Reviews
  - ♦Electronic Records
- ►2. Public Information Act
  - ♦Overview
- ►3. Traffic Control Plan
- ►4. Project Records
- ►5. Project Closeout
  - ♦Overview
  - ♦Project Closeout Checklist
- ►6. References
  - ♦Section 2 – Public Information Act
  - ♦Section 3 – Traffic Control Plan
►5. Control of the Work
- ►1. Project Authority
- ►2. Work Documents
  - ♦Traffic Control
  - ♦TCP Documentation
  - ♦Open Records Requests for Form 599
  - ♦Pedestrian and ADA Requirements
  - ♦Working Drawings
- ►3. Inspections
- ►4. Evaluations
  - ♦Prime Contractor Performance Evaluations
  - ♦Project Evaluation
- ►5. References
►6. Control of Materials
- ►1. Materials
  - ♦Background
  - ♦Materials Source Information
  - ♦Required or Listed Materials Sources
  - ♦Materials Certification from the Contractor
  - ♦Royalty Payments
  - ♦Use of Designated Materials
  - ♦Storage of Materials
  - ♦Stockpiling Aggregates
  - ♦Purchasing Excess Materials
- ►2. Materials Testing
  - ♦General
  - ♦Testing of Materials
  - ♦Test Methods and Testing Equipment
  - ♦Project Tests
  - ♦Independent Assurance Program
  - ♦System Approach
  - ♦Forms, Reports, and Materials Documentation
  - ♦MPL
  - ♦Sampling and Testing
  - ♦Commercial Labs
  - ♦Helpful Links for Materials Testing and Inspection
  - ♦Project Closeout for Materials
- ►3. Buy America
- ►4. Buy Texas
  - ♦Overview
- ►5. References
  - ♦Section 1 – Materials
  - ♦Section 2 – Materials Testing
  - ♦Section 3 – Buy America
  - ♦Section 4 – Buy Texas
►7. Changes to the Contract
►8. Disputes and Claims
- ►1. Disputes
  - ♦Partnering and Issue Escalation
  - ♦Appeal of Disputes
- ►2. Claims
  - ♦Contract Claim Committee Meeting
  - ♦Appeal of Claims
- ♦3. Payment in Settlements of Disputes and Claims
- ►4. References
  - ♦Section 2 – Claims
  - ♦Section 3 – Payments
►9. Legal Relations and Responsibilities
►10. Prosecution and Progress
- ►1. Workers and Equipment
  - ♦General
  - ♦Superintendent
  - ♦Construction Workers
  - ♦Nighttime Work
- ►2. Project Schedules
  - ♦General
  - ♦Schedule Types
  - ♦Acceptance of Baseline Schedules
  - ♦Contract Time vs. Planned Finish Date
  - ♦Failure to Complete Work on Time
- ►3. Subcontracting
- ►4. Contract Time
  - ♦Beginning Time Charges
  - ♦Computation of Contract Time
- ►5. Temporary Suspension of Work or Working Day Charges
  - ♦Reasons for Temporary Suspension of Work
  - ♦Reasons for Temporary Suspension of Working Day Charges
- ♦6. Construction Project Timeliness
- ►7. Best Practices for Holiday Periods
  - ♦Two Weeks Out
  - ♦One Week Out
  - ♦During the Period
- ►8. Default of Contract
  - ♦Declaration of Default
  - ♦Contract with Performance Bond
  - ♦Contract without Performance Bond
  - ♦Procedures
- ►9. References
►11. Measurement and Payment
- ►1. Estimates and Issues Affecting Payment
- ►2. Material on Hand (MOH)
  - ♦Overview
  - ♦Eligible Items
  - ♦Acceptable Storage
  - ♦Testing and Approval
  - ♦Records and Reports
  - ♦Contractor’s Responsibility for MOH
  - ♦Approval for Early Estimates
  - ♦Area Office Responsibility for MOH
- ►3. Prompt Payment
- ►4. References
  - ♦Section 2 – Issues Affecting Payments
  - ♦Section 3 – Prompt Payment
►12. Environment
►13. Health and Safety
- ►1. Federal Safety and Health Laws
  - ♦Contractor Performance
- ►2. Contract Requirements
  - ♦Construction Surveillance
- ►3. Violations
- ►4. References
►14. Small Business Programs
- ►1. Program Overview
  - ♦General
  - ♦Disadvantaged Business Enterprise (DBE) Program
  - ♦Small Business Enterprise (SBE) Program
  - ♦Resources
  - ♦Rules and Regulations
- ►2. References
  - ♦Section 1 – Program Overview
►15. Contractor Workforce
- ►1. EEO Requirements
  - ♦Policy
  - ♦Contract Provisions
  - ♦General
- ►2. Labor Requirements
- ►3. On-the-Job Training
  - ♦General
  - ♦Procedure
  - ♦Contract Provisions
  - ♦Diversity Management System
- ►4. References
►16. FHWA Oversight Requirements

Chapter 3: Post-Award Activities

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Section 1: Press Release

General

Coordinate with the District Engineer (DE) and Public Information Officer (PIO) for communication to the public and public officials on project information.

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Online Resources

After the public opening of bids and the Texas Transportation Commission’s award of the contract. The Construction Division (CST) posts pre-letting and post-letting information online.

Project Tracker provides the public with 24/7-access to project information.