Section 5: Preconstruction Safety Meeting
Anchor: #i1037461Purpose of the Preconstruction Safety Meeting
The purpose of the safety pre-construction meeting is to discuss work zone safety with Department personnel, the contractor’s staff, law enforcement agencies, etc. This meeting should establish lines of authority and communication; determine the responsibilities and duties of contractor’s personnel, subcontractors, and Department personnel; clarify potential sources of misunderstanding; and work out the detailed arrangements necessary for the safe and successful completion of the contract. Maintain a written record of the meeting (e.g., meeting minutes) in the contract file, together with any required documentation provided to resource agencies.
Anchor: #i1037475Preconstruction Safety Meeting Responsibilities
The preconstruction safety meeting takes place immediately after the preconstruction conference.
Ensure meeting attendees include:
- Anchor: #PXJSMBBY
- appropriate representatives from the district and AO, Anchor: #NOQNXVOM
- the contractor’s organization, Anchor: #QMEVGUNR
- subcontractors (as required), Anchor: #CLCGXAQJ
- local government entities (as required), and Anchor: #AYYHKXYW
- local law officers (as required)
Preconstruction Safety Meeting Agenda
Use the safety meeting agenda found in Form 2796, “Pre-Construction Conference – Agenda (internal access only).” Prepare a preconstruction safety meeting agenda to discuss specific items. Tailor the agenda to the specific project to ensure important topics are discussed with appropriate detail.